• Senior Administrative Assistant

    Position Location(s) CA-AB-Joffre
    Job ID
    Closing Date
    Job Category
  • Overview


    NOVA Chemicals is experiencing significant growth and we are looking for talented and passionate people to work in our collaborative and innovative organization. As a Responsible Care® company, we are committed to safety and sustainability, we are a respected community partner and we take pride in being a leading producer of plastics and chemicals that make everyday life safer, healthier and easier. We are currently seeking a Senior Administrative Assistant.




    As an active member of the Technical Services Leadership team and reporting to the Manufacturing West (MW) Technical Services Leader the responsibilities include:

    • Handles routine and non-routine issues. Initiates appropriate action in the case of sensitive/urgent issues and may participate in their resolution
    • Creates/manages required paper/electronic filing systems for the leader and teams
    • Leads/supports in the arrangements for in-house and external events
    • Calendar management (monitors and/or maintains a leader’s calendar, contacts and appointments).  Makes scheduling/logistical decisions based on the needs of the leader
    • Gathers information from various sources and utilizes complex data manipulation in report preparation
    • Coordinates and assists with budget preparation
    • Generates reports, correspondence and presentations to meet defined business needs.
    • Orders, receives and maintains office and applicable operating supplies using established procurement processes.
    • Carries out meeting scheduling, preparation, support (agendas, meeting minutes), make appropriate logistical arrangements and may provide routine meeting facilitation.
    • Maintains, operates and troubleshoots systems to support departmental processes (e.g. SAP, SharePoint, web management, manuals)
    • Manages and maintains distribution lists, organizational charts, drives and related documentation.
    • Operates and coaches others on efficient operation of office equipment and perform basic troubleshooting.
    • Assists with training coordination and reporting
    • Provides input for system improvements or development
    • Researches and coordinates complex travel/logistical arrangements
    • Promotes and contributes to collaboration, continuous improvement and adoption of best practices among Administrative Assistants while providing coaching and mentoring
    • Participates in planning and execution of ad hoc administrative assignments and projects

     Key Traits

    • Able to use diplomacy, tact and discretion in dealing with sensitive matters
    • Ability to handle and maintain confidential company information
    • Ability to work independently and collaborate with others in a team environment
    • Strong interpersonal and communication skills. Has the ability to deal comfortably with employees at all levels of the organization, as well as external contacts and customers
    • Strong problem solving and decision-making skills
    • Expert in managing time and priorities
    • Ability to adapt to shifting priorities and continue to meet deadlines
    • Ability to coach and mentor others



    The ideal candidate will possess a degree or diploma in business administration or commerce, combined with 5-7 years of relevant administrative experience supporting a team. Other combinations of education and relevant experience may be considered. 


    In addition, the successful candidate will have strong computer skills (including SharePoint; Microsoft suite – Excel, Word, Outlook; SAP


    About Us:

    NOVA Chemicals develops and manufactures chemicals and plastic resins that make everyday life safer, healthier and easier. Our employees work to ensure health, safety, security and environmental stewardship through our commitment to sustainability and Responsible Care®. NOVA Chemicals, headquartered in Calgary, Alberta, Canada, is wholly-owned ultimately by Mubadala Investment Company of the Emirate of Abu Dhabi, United Arab Emirates.


    The NOVA Chemicals Joffre Site is located in Central Alberta, near Red Deer(Alberta’s third largest city). The Joffre Site is recognized as the largest combined ethylene/polyethylene manufacturing site in North America, and one of the largest in the world. Focus at the site is placed on operations excellence, plant availability and effective capital execution. Attention is also placed on the integration of technology while implementing and optimizing.


    The Joffre site provides a wealth of recreational and social opportunities in the surrounding areas, as well as various educational options for children through advanced learning.



    NOVA Chemicals’ flexible benefit programs are designed to meet the diverse needs of our employees, because when it comes to benefits, everyone has different priorities. Our benefits offerings will vary based on your work location, and are an element of the “Total Rewards” package used to reward employees.


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